Need productivity tools to increase your team’s efficiency? Check our list with the best tips.
In a market increasingly focused on efficiency, quality, and strategic deliveries, as is the case in the digital marketing segment, having productivity tools available to the team has become an essential part of the work routine.
That’s because with these tools, it is possible to make better time management, define daily priorities, and eliminate repetitive and manual tasks to focus on what really matters: the results generated for the clients.
Therefore, if you are part of an agency or are a freelancer and still don’t use organization and productivity tools in your routine, you may be wasting time and, most importantly, money.
Below, we list 10 of the best apps to help increase your company’s efficiency. Check them out.
10 productivity tools for your routine
Whether to measure time spent on tasks, help focus on deliveries, or organize daily activities, there are countless productivity tools that can transform the routine of small agencies and freelancers.
Thus, in our list, we outline seven different types for you to choose from according to what makes the most sense for your habits and your team’s. It’s worth checking out.
1. RescueTime
When we talk about productivity, what comes to mind is time spent on tasks versus time spent on procrastination isn’t it?
In many cases, these hours are difficult to measure, making it complicated to define action plans to increase daily efficiency. That’s why the productivity tool RescueTime exists to provide daily work focus goals, helping to avoid distractions.
With it, you can automatically track the activities you perform, receive alerts for the best moments to work without interruptions, and know when you’re losing focus or trying to multitask.
Finally, you can check complete reports with this information and define strategies to avoid distractions and procrastination throughout the day. Incredible, isn’t it?
2. Tomato Timer
Recognizing the need for more productive time, a productivity tool that helps focus on the most important tasks can make all the difference.
For example, one of the most well-known techniques for this is the Pomodoro, which proposes 25 minutes of focus on an activity followed by 5 or 10 minutes of rest..
Even if the task is not completed, this break is ideal for relaxing and avoiding greater distractions at times when you need to be more productive and maintain concentration.
One of the most popular productivity tools for this technique is the Tomato Timer Simply access the page for free and select the Pomodoro option to start monitoring the 25 minutes.
3. Trello
One of the most popular organization and productivity tools on the market, Trello helps freelancers and agency teams manage projects through the Kanban model.
You can create specific boards for each client with lists and cards to organize activities. On these cards, you can also set delivery dates,, save briefings,, add responsible parties, and attach files, keeping everything organized in one place.
Furthermore, Trello has a free version that greatly aids in task management and can be integrated with other tools like Drive, Dropbox, and Slack.
4. Microsoft To Do
Also focused on task organization, Microsoft To Do is an app that helps maintain focus at work. With it, you have an intelligent daily planner that offers the best suggestions for daily and weekly activities.
There is also the ability to organize tasks with deadlines, reminders, or share lists with your team, ensuring everyone is on the same page.
Microsoft To Do also stands out for being a multiplatform app, making it easy for you to follow your activity list from anywhere, be it on a computer or a phone. The tool is part of Microsoft 365 and integrates with numerous other applications in the package.
5. Toggl
Remember when we mentioned earlier that not worrying about productivity causes you to lose time and money? This is exactly where Toggl makes your routine more efficient.
Through three productivity tools, it helps you value your working hour and organize daily tasks effortlessly. See what they are:
- Toggl Track which helps measure the time spent on each task, consequently pricing freelance or agency projects better.
- Toggl Plan which optimizes the team’s routine and organizes day-to-day tasks.
- Toggl Hire a remote hiring platform that helps evaluate, test, and hire candidates from afar.
6. Forest
Who said productivity tools have to be boring? With the app Forest the mission of staying focused at work becomes much more fun and efficient.
That’s because it proposes that every time you need to focus on something, you plant a tree. For it to grow, you need to maintain focus on your activity for the defined time. If you fail and leave the app midway, the tree dies.
Thus, the more focused you are, the more your trees grow and your forest takes shape.
The coolest part is that the game also helps with real-life tree planting. Through a strategy of earning virtual coins, you can make donations to the organization Trees For The Future and encourage tree planting in other countries.
Productivity tools from Reportei
Now it’s time to go further and get to know four other productivity tools developed by Reportei that will help boost your agency’s results. Spoiler: most of them are completely free.
7. Pricing Calculator
One of the biggest pains for freelancers and agencies is the moment of calculating the prices to be charged for their services. There’s always that doubt if you’re charging a value that compensates for the hours worked, right?
To help speed up this process, we created the pricing calculator a tool that suggests prices based on data from more than 150,000 agencies and freelancers that have already used it.
Just answer the questions about your services and market to receive a ready-made budget at the end. Even so, if doubts remain, you can still check the Precifiquei: complete course on pricing from Reportei Academy.
8. Contract Generator
With the price already defined and the proposal accepted by the client, the question arises on how to create a service contract that is good for both parties, ensuring security and alignment with the client..
So, our second suggestion for a free productivity tool from Reportei is the Contract Generator. In just a few minutes, and with a few clicks, you create a complete digital marketing contract, thereby avoiding future headaches.
Once finished, you can download it as an open document and, if necessary, edit any part to better align with your services and the agreement made with the client.
9. Is it worth it?
Hold on, this is not a question about the tools listed above, but rather about your client. Is that account that demands so much of your daily life worth it?
This brand new calculator developed by Reportei helps to analyze the relationship between the time spent on a given project and the financial return it provides you, showing whether it is worthwhile for your company’s productivity or if it is causing losses.
The best part is that you can combine our tool with a time tracking platform like Toggl Track to obtain more precise data on tasks performed in projects.
10. Reportei itself
Huh, but isn’t Reportei a reporting automation tool? Yes, you’re right. But our aim is exactly to help you stop wasting time on manual tasks and focus your attention on what really matters: results and strategic decisions.
With this, you gain in productivity, increase the quality of the services offered, and have the possibility to grow in the number of clients.
Thus, our productivity tool speeds up the collection of information from social networks, and you start working with customized reports that simplify the client’s understanding of the results generated for them.
Unsure? We invite you to take a 3-day free trial and take advantage of all our report automation resources.
Bonus Reportei Flux, the best tool for scheduling your posts.
You can rely on Reportei Flux, a tool that offers a cutting-edge solution for scheduling posts quickly and centrally.
Designed to deliver the same quality as our marketing and sales reports, Flux follows the same philosophy of simplifying processes and enhancing data.
Thus, with it, you can:
- Centralize all social networks Instagram, Facebook, TikTok, Threads, YouTube, LinkedIn, Pinterest, and others are grouped on a single dashboard, avoiding constant switching between channels.
- Schedule content 10x faster the editor allows you to upload artwork, insert captions, choose multiple networks, and schedule everything in record time.
- Create a visual and intuitive calendar just drag and drop posts, change timings, and view content gaps graphically.
- Create visual workflows assign tasks, track status (in production, awaiting approval, or scheduled), and keep the team aligned.
- Perform batch approvals send groups of posts to clients or managers, receive feedback, and publish without communication noise.
Furthermore, by scheduling posts on Flux and generating your reports through Reportei, you can keep your entire social media management strategy in one place.
This makes the whole process more efficient, whether for agencies, freelancers, or companies producing their content internally.
Therefore, if you’re looking for a professional, user-friendly, and productivity-focused post scheduler, Flux is the answer.
Access Reportei Flux and discover how to schedule posts in a practical, safe, and scalable way.
